We Feature You
Working with WFY

What to expect

Everything you need to know now that you're working with We Feature You — how bookings reach you, where to find everything we create for you, and where to learn how to get the most out of every appearance.

  1. ~2 days
    Your media kit for review

    You'll hear from our team with the media kit / podcast one-sheet we've created for you, ready for your feedback.

  2. 1–2 days later
    Campaign launches

    Once you've signed off, we usually launch your campaign a day or two later.

  3. ~2 weeks from today
    Your first booking

    You'll typically receive your first booking about two weeks from today.

  4. +2–3 weeks
    Your first appearance

    Usually 2–3 weeks after the booking on average. It can be sooner or later, depending on the podcast.

  5. +2–3 weeks
    Episode goes live

    Most hosts publish a few weeks after you record (in our experience 2–3 weeks, but it varies).

What happens after you record

  • We reach out to the host to get the raw files (the MP3/MP4 recording) and create content from them.
  • The content we create for you lands in your client portal.
  • It includes recommended captions to save you time.
Important: don't share any content before the podcast is live. Most hosts want you to wait until the episode is published.
01 · When you're booked

Logistics of booking you

When a new podcast opportunity is booked for you, you'll receive an email with the subject line:

"New Podcast Booking – PODCAST NAME"

In that email, you'll find

  • Type of opportunity
  • Podcast name
  • Podcast host
  • Podcast link
  • Number of episodes
  • Podcast info
  • Date & time booked
  • Other info from our team

Please check your calendar for the invite — the host or their team may email you a recording link directly. Make sure the slot is blocked off, and let us know if you can't find it and we'll get it sorted.

Example New Podcast Booking email
Example booking email
Booking email date and other info
Date booked and other details
02 · Central hub

Your Client Portal

Your client portal is the central platform where you'll see:

  • All your upcoming bookings
  • Past podcasts
  • All the assets we created
  • Links from each podcast
  • Resources to leverage your appearances
Client portal overview
Client portal bookings view
03 · Keep learning

Private Client University

You should have received an invite to our private Client University — resources at both a technical and practical level for leveraging your podcast appearances.

Can't find your invite? Reply to any email from our team and we'll resend it.
Private Client University